Job Details

Job Details

Level
Experienced

Job Location
Home Office - Gainesville, FL

Position Type
Full Time

Job Category
Admin - Clerical

Description

The Collier Companies is seeking a Executive Assistant to the CEO!

This is an on-site role based at The Collier Companies' Florida Home Office in Gainesville, FL, offering beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States.

The Executive Assistant serves as a critical partner to the CEO, providing leadership, strategic support, and operational excellence to advance high-priority initiatives across the organization. This role blends executive-level project management, strategic analysis, and organizational leadership, ensuring seamless collaboration with internal and external stakeholders, including senior leaders, team members, and business partners.

The Collier Companies is a Private Owner with a Long-Term Hold approach and an ambitious 2X Growth Trajectory. With over 50 years of history, we are committed to "Proudly Making Your Home the Heart of Our Business" while supporting our Team Members to become their best selves.

Perks - The Good Stuff:

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase!
• Stylish TCC logo attire provided
• Comprehensive Medical, Dental & Vision Insurance
• Group & Supplemental Life Insurance policy options
• Reimbursement accounts & prepaid Legal Services
• Industry education opportunities

Qualifications

The Ideal Candidate:

• A proactive, strategic thinker with exceptional leadership and analytical skills.
• A trusted advisor and extension of the CEO, adept at navigating high-level discussions and driving action.
• A highly organized professional who thrives in fast-paced, dynamic environments.
• Someone with excellent judgment, strong communication abilities, and the flexibility to juggle multiple priorities.
• Resourceful, can-do attitude.
• A natural relationship-builder capable of influencing across all levels of an organization.

Your Role - Here's How You'll Make an Impact:

• Serve as a strategic thought partner to the CEO, driving critical decision-making processes and ensuring alignment on key initiatives.
• Act as the CEO's proxy in meetings, both internally and externally, providing follow-up, analysis, and execution to deliver results.
• Own and execute special projects, ranging from cultural initiatives to business development opportunities.
• Proactively identify and prioritize key issues, providing solutions and helping the CEO "see around corners."
• Support organizational strategy by driving annual and quarterly projects, aligning teams to achieve business goals.
• Develop and optimize systems that enhance organizational efficiency, performance management, and team culture.
• Collaborate with executives to track operational metrics, research complex data, and deliver insights that improve decision-making.
• Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Management of multiple calendars for executive-level team members as well as providing meeting support for data collection and time management.
• Lead communication efforts on behalf of the CEO, ensuring consistent, clear messaging across the company and with external stakeholders.

Your Skills - Show Us What You Got:

• 3+ years of experience supporting administrative functions at the executive level.
• Preferred experience in project management, consulting, corporate strategy, or multi-family real estate.
• Demonstrated ability to think strategically, manage complex projects, and drive initiatives to completion.
• Exceptional written and verbal communication skills, with the ability to engage and influence a variety of audiences.
• Strong organizational and time management skills with a focus on prioritization.
• High proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams.
• Working knowledge of real estate and finance transactions and management is highly preferred.
• Proven ability to maintain confidentiality, exercise sound judgment, and manage relationships with professionalism and poise.
• Ability to research, compile and synthesize complex and/or large quantities of data into short work products.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills.

• Crucial that confidentiality is maintained in all aspects of team and company information.

• A valid driver's license and transportation for travel as needed.

Our Culture - How We're Different:

The Collier Companies is a fast-growing company that fosters a professional attitude and a strong team spirit. We are committed to training our teams well, honoring their achievements, and promoting from within. The Team Members who work here are outgoing, caring, and proud of what they do.

• At The Collier Companies, we recognize TEAM MEMBERS for being the foundation of our success.
• Our mission is PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS.
• We are good STEWARDS to each other, believe in collaboration, and support one another to achieve our mission.
• We PRIDE ourselves on the principles taught in "The 7 Habits of Highly Effective People", written by Stephen Covey.
• The Collier Companies Team Members are committed to CANI (Constant & Never-Ending Improvement) & to utilizing our I&R (Initiative & Resourcefulness) to find solutions that are BOTH E&E (Efficient & Effective) that we implement via IIT (I Intend To )
• We are committed to ONGOING LEARNING - At The Collier Companies & sponsor Book Clubs that support growth.
• GROWTH - We have a goal to double in size within the coming decade! Our team members have a FIRE IN THE BELLY and hold the torch with a BURNING SENSE OF URGENCY!
• We bring STABILITY into the marketplace and to our residents with a PERPETUAL HOLD strategy. This benefits our human capital, finances, and customer experience.
• ROOTED - We are a privately owned group that's been in business since the 1970s and the world's largest privately owned student housing company and growing multi-family apartment organization!

PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS

Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment.

These are required steps in the hiring process.

The Collier Companies is an Equal Opportunity Employer

#INDHP