Job Details

Ops Senior Clerk - 42914248

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

This is a full-time other personal services (OPS) position. Contact: Kiley Albritton, (352) ###-####.

Minimum requirements: a high school diploma or its equivalent and one (1) year of secretarial or clerical work experience. Possession of a valid driver license.

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the candidate profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.
• Responses to qualifying questions must be verifiable in the candidate profile.

Additional requirements: occasional travel is required, to include overnight.

Notes:

• The use of artificial intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process.
• Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
• Benefits include optional insurance coverage and a LinkedIn Learning training account.

Job duties:

General statement: This position provides clerical and customer support in the property control office with tasks related to motor pool vehicles, handling of records related to the division's vehicle fleet, and with the annual inventory. Responsible for managing mail room activities and ordering administrative supplies.

State vehicles: The incumbent coordinates the data entry of vehicle log reports for the division into the Fleet Inventory Management System (FIMS) by the 15th of each month. Contacts employees and/or supervisors as required to receive vehicle logs and/or associated backup on a timely basis. Updates vehicle profiles in FIMS, assigns pool vehicles to department employees upon request, monitors usage and assists with coordinating pool vehicle repairs and maintenance issues. Enters monthly pool vehicles usage information into FIMS.

Vehicle-related purchases: Assists with monthly sample reviews of fuel card transactions. Resolves questions and problems with fuel card charges, transponders, and license plates as needed for division vehicles. Manages monthly transponder account as needed.

Vehicle Acquisition/Disposal: Assists with securing tag, title documentation, registration, decals, and vehicle packets for new vehicles. Assists with securing division fuel purchase cards and requesting cancellation of fuel purchase cards. Assists division and agency to dispose of surplus vehicles, as needed.

Mail room: Pick up the mail every morning from the Gainesville USPS Office, receive and deliver all incoming mail and packages using the Web Tracking System, stamp all outgoing mail via USPS, order all the mail supplies and assists employees with any mail questions or concerns.

Division assets tracking: Assists with the annual physical inventory of Plant Industry state property by scanning items, visual verifications of state property, prepares inventory forms for asset movement; prepares memos for related matters.

The benefits of working for the state of Florida include participation in state group insurance, the Florida Deferred Compensation Plan (457b), the State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan), Flexible Spending Accounts, and the Employee Assistance Program (EAP).

Special notes: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.