Job Details

Administrative Assistant I - Ses

This position serves as the Administrative Assistant to the Circuit Community Development Administrator (CCDA) in Circuits 3 and 8. The incumbent is responsible for organizing and completing a wide variety of administrative, secretarial, and clerical duties. The incumbent is required to have a working knowledge of the functions of the Department. Employee must demonstrate, model, and reinforce the agency's mission to partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

The duties of this position are outlined as follows:

• Provide administrative and clerical support of a complex nature to the CCDA, making travel arrangements, submitting travel documentation for timely reimbursement, maintaining calendars, conference room scheduling, daily appointments, etc.
• Receives and routes all forms of correspondence, written, faxed, e-mail, etc. to ensure appropriate, accurate, and timely responses.
• Manage meeting agendas, records, and prepares minutes for staff, board, and community meetings.
• Assist with the Local Review Team (LRT) process. Extracting information from the online database, formatting information, and distribution to the LRT.
• Works with General Services and building management to ensure daily operations (safety, maintenance, equipment, and supply needs) are managed timely.
• Financial duties include keeping an inventory of all supplies, processing invoices, creating and maintaining annual purchase requisitions, tracking back-ordered supplies, resolving any problems with all Circuit invoices and/or purchase orders, and maintaining professional working relations with vendors and business partners. This requires communication with the Region Budget Liaison and Headquarters budget office to ensure accuracy of purchase requisitions, payment of invoices, and resolution of any issues that may arise with the vendors.
• Serve as point of contact for Circuits 3 and 8 State Purchasing Card (P-Card) program. Assist with coordinating training, processing, and monitoring transactions in the Works program. Approves P-card charges and provides the appropriate paperwork for payments, on time and in a manner consistent with Department rules, policies, and procedures.

Qualifications:

• 1-3 years of similar experience
• DCF experience preferred

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge of methods of compiling, organizing, and analyzing data. Knowledge of state systems and purchasing requirements. Knowledge of problem-solving techniques. Ability to plan and develop schedules, meetings, information packets. Ability to utilize problem-solving techniques. Ability to prepare proposals and pay invoices. Ability to evaluate and monitor service delivery and implement corrective action plans. Ability to provide technical assistance to Community Development Team and community partners. Ability to determine work priorities and ensure proper completion of work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies, and procedures.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement "See Resume" in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) ###-####.

Benefits of Working for the State of Florida:

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Flexible Spending Accounts; Tuition waivers; And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Growth Opportunities: With 12,000 employees across the state, DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

About the Department of Children and Families:

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world-class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit