Job Details

Overview

The Parish Bookkeeper reports directly to the Pastor and is responsible for overseeing all parish financial operations. This role supports a welcoming office environment and supports the Pastor in the stewardship of the parishs financial resources in accordance with the policies and guidelines of the Diocese of St. Augustine.

St. Patrick Catholic Church Bookkeeper
Reports to: Pastor
Location: Gainesville, FL
Hours: Flexible, part-time or full-time
FLSA: Hourly Non-Exempt

Responsibilities

• Financial Management: Prepare the annual budget for approval by the Pastor and Parish Finance Council.
• Maintain the general ledger, accounting database, and ensure proper file maintenance and backups.
• Prepare and present annual reports, interim financial reports, and analyses.
• Record, manage, and reconcile all accounts, including payables, receivables, offertory collections, fundraising, pledge drives, and other parish revenue/expenses.
• Manage payroll, salaries, and employee benefits through Paycor.
• Ensure timely payment of all federal, state, and local taxes in compliance with regulations.
• Handle banking relations, including account management and problem resolution.
• Create and evaluate Requests for Proposals (RFPs) for parish services, maintenance, and capital improvements.
• Keep a detailed record of all works completed for the parish, including files and annual agreements.
• Oversee parish operational and financial records to ensure compliance with diocesan fiscal guidelines.
• Prepare Parish Council and Finance Council meeting minutes and provide necessary financial documentation.
• Maintain HR and personnel records with strict confidentiality, following diocesan guidelines.
• Parish Support and General Duties: Assist the receptionist with answering phones and welcoming visitors as needed; attend Parish Council, Finance Council, and other parish-related meetings; support parish ministries in operational and financial matters.
• Maintain professionalism, confidentiality, and strong communication and organizational skills in all interactions with Pastor, staff, parishioners, and vendors.
• Perform additional duties as assigned by the Pastor.
• Personnel and Human Resources: Ensure a welcoming Christ-like atmosphere and maintain HR records with confidentiality following diocesan guidelines.
• For full-time position: coordination of parish ministries and services, receptionist duties, and sacramental records management.

Qualifications

• Bachelor's Degree in Business Administration is preferred. A related field will be considered.
• Successful supervisory experience.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Ability to maintain a high level of confidentiality and exercise independent judgement.
• Ability to develop and maintain positive relationships with employees at all levels.
• Ability to manage multiple priorities and follow through with initiative.
• Strong interpersonal, written, and verbal communication skills.
• Practicing Catholic preferred and must respect the mission, teachings, doctrines, and laws of the Roman Catholic faith.
• Must pass the required fingerprint background check prior to employment and every five years.
• Must maintain a valid drivers license.

Other Skills

• Language Skills: Ability to write reports and business correspondence; present information effectively to groups.
• Mathematical Skills: Ability to perform standard calculations and interpret graphs.
• Reasoning Ability: Ability to define problems, collect data, and draw valid conclusions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly stand, walk, sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; speak and hear.
• Occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required include close vision, distance vision, and ability to adjust focus.

Working Conditions

The work environment is usually moderate in noise. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive to various diocesan locations; reasonable accommodations may be made to enable performance of essential functions.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Accounting/Auditing and Finance

Industries

• Non-profit Organizations

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